Job Title

Office Administration Assistant

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Job Description

Company Introduction

Our client is a leading company specialized in insurance and risk management services.

Job Responsibilities and Duties

  • Operate the company switchboard, answering the telephone in a pleasant and efficient manner;
  • Undertake the processing of client payments, request for signatures and clearance of payments through client bank accounts to client deadlines;
  • Process supplier invoices and complete the intercompany returns;
  • Ensure that the office has adequate supplies;
  • Assist in the IT of the company in a proactive manner;
  • Ensure the cleanliness of the office in coordination with the office cleaning staff;
  • Handle bank deposits as required;
  • Provide typing and clerical support as required;
  • Organize incoming and outgoing mail;
  • Assist in the preparation of board packs for clients;
  • Greet clients and set up / clear the boardroom for meetings;
  • Responsible for all clients’ logistical requirements including transfers to and from airport, hotels, restaurants and office.

Experience

  • Previous experience in a similar role would be an important asset;
  • Have at least an A level standard of education.

Personal Skills

  • Be trustworthy and mature;
  • Good communication skills;
  • Ability to work under pressure;
  • Have a good command of English;
  • Ability to take initiative and work with minimal supervision;
  • Ambitious and positive.
Tags: Answering Telephones, Appointment Setting, Billing, Calling Clients, Communication, English, Oral Communication, Written and Oral English Communication

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