Job Title

Personal Assistant to the Director (Maltese Speaking)

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Job Description

Company Introduction

Our client is a leading operator in the hospitality industry.

Job Responsibilities and Duties

  • To prepare and handle all administrative/clerical duties, such as filing, typing, emailing, scanning, photocopying, binding;
  • Make appointments for the Director and keep agenda up-to-date;
  • Handling incoming and outgoing mail and distribute accordingly;
  • Keep record-keeping / filing system up-to-date;
  • Keep copies of contracts, agreements, licenses, permits, certificates and any other documentation and file respectively;
  • Take minutes of meetings as and when requested;
  • Greet guests for meetings;
  • Responsible for office equipment being used and stationery;
  • Ensure that the standard telephone procedure and etiquette are adhered to;
  • Respect and observe the company’s rules and regulations together with policies and procedures;
  • Actively participate in training and development programs and maximise opportunities for self development;
  • Perform any other duties as may be assigned from time to time by the Company.

Experience

  • Advanced level of Education, a secretarial diploma is considered an asset;
  • Experience in a similar position for at least 1 year is a must.

Personal Skills

  • Excellent writing and communication skills;
  • Good presentation skills;
  • Good knowledge of Microsoft Office;
  • A good team-player;
  • A committed and loyal individual.
Tags: Communication, Documentation, Email, Filing, Maintaining Office Records, Personal Assistant (PA), Record Keeping, Typing

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