Job Title

Planning and Assembly Executive

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Job Description

Company Introduction

Our client is a well-established organisation in the industrial goods and services industry

Job Responsibilities and Duties

  • Review project orders and book projects within an acceptable period from award/confirmation, providing action plans with time frames for completion, ensuring staffing requirements and allotment of available resources to various phases of the project;
  • Provide approved submittals to the Production & Assembly team following project booking;
  • Coordinate and follow up with them and Supply Chain on the delivery of project material to ensure that all required material is ready prior to project start date;
  • Liaise with inter-departments, namely Sales, Research & Design, Supply Chain and Finance Departments in order to comply with the fulfilment works;
  • Track job progress and notify client if required completion dates cannot be met; provide action plans with time frame for completion;
  • Confer with project personnel to provide technical advice and to resolve problems;
  • Regularly report project status to senior management and highlight potential problems;
  • Organise staff briefings to ensure ongoing communication flow at all levels of the Department;
  • Collaborate with the Finance Department to ensure activities are planned and executed in accordance with contractual payment terms and actual payments received;
  • Participate in site activities such as site coordination with architects, consultants, builders and site supervisor, etc.
  • Proactively manage customer communication throughout the project;
  • Deal with customers’ complaints personally (where necessary) and take all appropriate actions to resolve complaints in a professional and fair manner.
  • Maintain project documentation and ensure that all project data is kept up-to-date and accurate for reporting and auditing purposes;
  • Ensure an efficient final testing of the equipment and handover to Aftersales Department;
  • Determine objectives, plan as well as organise, communicate, control, and motivate the both the Production & Assembly and Installations teams;
  • Manage and closely monitor related outsourcing services, third-party suppliers and employees, ensuring optimum standards are reached and compliance with legal requirements;
  • Maintain and promote a positive attitude toward customers and fellow employees regardless of the circumstances;
  • Maintain a properly organised filing system where necessary;
  • Oversee the preservation of both the clients’ and company’s property and equipment;
  • Be aware of any health and safety issues; also understand appropriately ergonomic techniques;
  • Attend any training provided by the Company and sit for the respective assessments accordingly;
  • Maintain customer’s trust relationship by keeping service information confidential;
  • Follow all company’s filed procedures and protocols;
  • Any other duties as may be necessary from time to time.


  • Engineering or technical background will be considered as an asset;
  • Preferably MQF Level 4/5 Diploma in Project Management;
  • Have preferably 5 years experience in project management and/or supervision experience.

Personal Skills 

  • Strong leadership and analytical abilities;
  • Commercially astute – having an end-to-end view at all times;
  • Conducts a professional behaviour with a positive ‘Can Do’ attitude;
  • Organised, works independently and able to prioritise his/her work load;
  • Results oriented and achieves deadlines;
  • Punctual and dependable;
  • A clear communicator and an active listener;
  • Able to work in a team;
  • Excellent written and oral proficiency in English and also Maltese;
  • Familiar with a range of small to large and complex projects and able to manage multiple projects simultaneously;
  • A valid Maltese driving license;
  • Strong proficiency with the Internet, Microsoft Office and electronic devices.


Tags: Communication, Driving Licence, Electronic, Electronic Devices, English, Leadership, Maltese, Oral Communication, Written and Oral English Communication

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