Job Title

Project and Proposal Engineer (Mechanical)

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Job Description

Company Introduction

Our client is a leading player in the security sector.

Job Responsibilities and Duties


  • Develop an order winning strategy.
  • Review and manage the customer’s enquiry into a costed workable solution
  • Develop costing as part of the proposal process.
  • Submit a detailed response to the enquire documentation and provide feedback to any subsequent request for clarification.
  • Go into all the enquire details and make sure that all aspects are accounted for.
  •  Act as a project leader during a proposal process and take accountability of all the team during the process.
  • Follow up submitted proposals with clients & consultants. Attend resultant calls for negotiations with the customer and convert those opportunities into purchase orders.
  • Work on networking building with clients and consultants and other contractors.
  • Act as the company’s internal contact point for the customer during the enquiry and bidding processes.
  • Interpret concept drawings and present design concepts to clients and other interested stakeholders.
  • Handle enquires in a busy environment, by keeping a prioritised listing of outstanding tasks. Monitors & reviews work load schedule and communicate with Manager when issues are envisaged.

Design & Project execution 

  • Design all aspects of projects from inception to completion of design including costing and ensure accurate engineering.
  • During designing, valued engineering must be carried.
  • Develop and maintain relationship with the engineers, consultants and decision makers within the customer’s organisations.
  • Maintain all data updated and ensure proper sorting of documents including client acceptance.
  • Co-ordinate proposal and design matters between the project stakeholders.
  • Respond to all customer questions & requests in a timely and efficient manner.
  • Carry out regular follow-ups and keep track record accordingly.
  • Maintain all Engineering Data updated. Any changes in designs and client requirements must be documented and filed in an easily trackable manner. Ensure client acceptance is adhered too in writing in line with the project plans.
  • Ensure proper sorting of technical and non-technical documents.
  • Clarify subsequent purchase order receipt and to prepare detailed handover documentation in a timely manner for projects. 
  • Ensure compliance with the company's management policies and procedures (SOP).
  • Research new products.
  • Create new project opportunities within (upselling) and outside (cross selling) the contract scope (Variations).
  • Provides overall direction to project teams in technical, commercial and operational matters and general direction to various support departments.
  • Plans all aspects of project execution from inception to Post completion including costing, design installation, commissioning & handing over.
  • The job varies between office work and site coordination, surveys & meetings.
  • Provide progress reports and notes as directed by the Superiors.
  • Leads a team within a demanding and dynamic environment.
  • Plans the appropriate methodology and instigates the appropriate controls.
  • Pre-plans jobs and deploys a prioritised work schedule with appropriate time deadline targets.
  • Sets, monitors & reviews work load schedule and communicate with superiors when issues are envisaged.
  • Involves and co-ordinates with all stakeholders including clients, suppliers, contractors, mangers, HOD’s….
  • Works with project teams to develop and manage budgets, schedules and deliverables for each project phase and functional area.
  • Supervises several Projects
  • Identifies and works to remove barriers to successful completion of the overall project, with particular emphasis on resolving any issues.
  • Holds regular status meetings with project team.

Quality Control

  • Oversees projects processes, equipment being used and the working environment are all conductive to producing a high quality service.
  • Oversees project activities to ensure that the appropriate methods are employed and that sufficient due care is taken in order to meet the customer’s requirements.
  • Oversees that company’s standards are being implemented accordingly (ISO, LPCB etc)

Purchasing & Inventory Management 

  • Sources, negotiates and manages the purchase of materials and services.
  • Organises, plans and co-ordinates inventory management activities.
  • Oversees that sub contractors are in line with the company’s requirements.
  • Oversees the departmental purchasing function to ensure material is purchased cost effectively and oversees the inventory function / stock control to ensure raw material and product availability when required.

Human Resources

  • Liaises with the Department Manager to ensure that all recruitment and employment is well planned, structured and carried out in accordance company procedure.
  • Establishes goals and objectives for project teams and implement accordingly.
  • Promotes best practice and performance standards.
  • Identifies individual training needs.
  • Motivates and leads staff in line with the established standards of performance.
  • Coach and develop a high performance workforce.

Health & Safety 

  • Promotes & maintains awareness and compliance of H&S in accordance with best practice and legal requirement.
  • Support Health & Safety officer.


  • An engineering degree is a must;
  • At least 3 years experience in a similar role is required.

Personal Skills

  • Requires extreme organization skills, confidence and attention to detail;
  • Teamwork;
  • Must have excellent written and spoken English.
Tags: Abode Suite, ANSYS Workbench, APDL, BE Mechanical, Mechanical

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