Job Title

Recruitment Administrator

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Job Description

Company Introduction

Our client is a start up Recruitment Agency

Job Responsibilities and Duties

  • Be responsible for managing all inquiries and liaising with Managers and Recruiters;
  • Answering calls in a friendly and professional manner;
  • Greet and direct candidates and clients when visiting the office;
  • Dealing with clients in order to fully understand the requirements of each job;
  • Keeping the CRM system and website up to date at all times;
  • Making sure all jobs are promoted on social media platforms;
  • Attending meeting with Managers or Recruiters when needed;
  • Replying to all candidates that register through our website or by email;
  • Follow up on a weekly basis with respective clients in order to make sure the latest vacancies are showed on our database;
  • Be creative by suggesting ideas on how to improve the workflow and documentation;
  • Making new contacts via social media (including Job boards, Facebook and LinkedIn);
  • Report to Managers on a weekly basis the total number of new jobs and provide a list with pending issues;
  • Point out to respective recruiters’ newly registered candidates;
  • Attend company activities in order to represent the company and generate new leads;
  • Keeping the company Manuel of all processes up to date;
  • Assisting any new employees by giving guidance and showing them the recruitment process;
  • Represent the company at activities the company will praticipate in;
  • Other duties that may be assigned according to the exigencies of the company.


  • Ideally have at least one-year experience in an Administration environment;  
  • Candidates with a University degree or experience in a similar role will be given preference.

Personal Skills

  • Must have excellent communication skills (both written and spoken) in English;
  • Ability to also communicate in Maltese will be an asset;
  • Have excellent organisational and time management skills;
  • Be a team player with a positive and outgoing attitude;
  • Be capable of multitasking and handling stress;
  • Must be confident, outgoing and not shy to approach people to promote the company's services.

Career Opportunity

  • The selected candidate will be working with a very young yet vibrant organisation in an ultra modern offices. Further on the job training will also be provided.
Tags:  Psychology of Work , Appraisal System (SAP), Calling Clients, Client Networking, Client Relations, Customer Service, English, Oral Communication, Time Management, Written and Oral English Communication

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