Job Title

Secretary / Receptionist

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Job Description

Company Introduction

Our client is a leading player in corporate and accountancy services.

Job Responsibilities and Duties

  • Provide administrative support to the clients as well as to the senior management team;
  • Perform routine clerical and administrative functions;
  • Greet clients and ability to answer basic questions about the business;
  • Answering incoming calls, taking messages and routing calls to recipients;
  • Handling of incoming and outgoing mail;
  • Maintain office in an orderly fashion;
  • Administer calendar and appointments of senior staff;
  • Make arrangements for business travel of senior staff;
  • Undertake errands as required by the departments;
  • Clerical tasks including calling clients to bring documents, filing documents, ordering the office, recording any shortcomings at the office.

Experience

  • Experience in a similar role will be considered and asset.

Personal Skill

  • Excellent verbal and written communication skills in English, Maltese and Italian;
  • Good knowledge of Microsoft Office (Ecxel, Word, Outlook);
  • Ability to keep reception area and boardrooms organised and structured;
  • Must be well-organised and able to work under pressure;
  • Must be smart, confident and well-spoken;
  • Ability to answer basic questions about the business.
Tags: Attention to Detail, Communication, Documentation, English, Italian, Maltese, Microsoft Office

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