Accounts Clerk

Job Description

Company Introduction

Job Responsibilities and Duties

• Record and process daily financial transactions, including invoices, receipts, and payments;
• Prepare and manage weekly commission reports for the sales team;
• Handle payroll processing on a weekly and monthly basis using the Shireburn payroll system;
• Maintain accurate financial records by posting transactions in Sage Line 50;
• Conduct weekly bank reconciliations to ensure accuracy and completeness;
• Assist in preparing VAT returns, tax filings, and ensuring compliance with relevant regulations;
• Register new employees with Jobsplus and manage employment documentation in line with legal requirements;
• Process client refunds and issue credit notes as needed, liaising with internal finance departments;
• Support external audits by compiling and submitting the necessary financial documentation;
• Reconcile accounts payable and receivable, while supporting cash flow monitoring and reporting;
• Contribute to month-end and year-end financial close processes;
• Act as a point of contact for finance-related queries from clients, suppliers, and internal teams.

Experience

• Education to A-Level standard; a qualification in Accounting, Finance, or a related field is considered an advantage;
• have at least 2-3 years of experience in a similar role within accounting or finance;
• Proficient in the use of Shireburn, Sage Line 50, and Microsoft Excel;
• Solid understanding of core accounting principles and financial procedures;
• Knowledge of local payroll processes, taxation, and employment regulations in Malta;
• Excellent command of both written and spoken English is essential; proficiency in Maltese is highly advantageous.

Personal Skills

• High level of accuracy and attention to detail in data entry and financial reporting;
• Strong organizational skills with excellent communication and interpersonal abilities;
• Trustworthy and discreet, with the ability to work independently as well as part of a team.