Accounts Executive (Maltese Speaking)

Job Description

Company Introduction

Job Responsibilities and Duties

• Process purchasing invoices, suppliers’ payments preparations,? and supplier/contractor reconciliations; 
• Check contracts, certificates, delivery notes, and purchase orders with invoices received from suppliers; 
• Reconcile supplier invoices with certificates issued by QS; 
• Deal with quantity surveyors and contractors to ensure that certifications are in agreement with suppliers' invoices; 
• Assist in compiling, preparing and posting the company’s rental invoices and recharges; 
• Liaise with debtors/creditors via e-mail and/or telephone in relation to any issues concerning income/purchases/receipts/payments; 
• Prepare and post all general ledger-related transactions, and other related duties in the accounts department up to the trial balance stage. Review journals raised by others; 
• Prepare periodical reports as requested to assist in the analysis of accounts; 
• Prepare monthly bank reconciliations, periodical intercompany reconciliations, and other reconciliations; 
• Assist the CFO in the preparation of periodic VAT Returns, undertake VAT Reconciliations and VAT set offs; 
• Prepare VAT Exemption requests; 
• Ensure that purchase invoices are compliant with VAT regulations; 
• Assist the CFO in the preparation of monthly group consolidated management accounts; 
• Provide support during interim and final audits. Coordinating with Group’s auditors and handling auditor requests in an efficient and expeditious manner; 
• Provide support during periodic interim dividend payments, final dividend payments, and bond interest payments to the public. Coordinate these payments with MSE and the bank; 
• Support the CFO in preparation for Board Meetings and AGMs; 
• Assist the CFO in Group Budget preparation; 
• Provide accounting and clerical assistance; 
• Prepare and maintain accounting documents and records in an accurate manner; 
• Prepare bank deposits, transfers and payments, general ledger postings, and statements. 

Experience

• Be mid-way through obtaining the ACCA qualification; 
• Be proficient in computer literacy; 
• Have experience in accounting packages and MS Office (Excel); 
• Be fluent in both the Maltese and English;
• Experience in a similar position will be considered an asset.

Personal Skills

• Have a proactive attitude; 
• Ability to work on own initiative and in a team;
• Have a hands-on attitude; 
• Be smart, mature, and professional; 
• Have excellent organisational, communication and time management skills.