Accounts Executive (Payables)

Job Description

Company Introduction

Job Responsibilities and Duties

• Prepare and process creditors’ payments, including cheques, electronic transfers, direct debits, and standing orders, ensuring proper authorization and compliance with payment terms, internal guidelines, and cashflow requirements;
• Generate and distribute remittance advices to suppliers following payment runs;
• Maintain accurate and up-to-date records of all creditor transactions, including proper invoice allocation;
• Prepare a bi-weekly creditors’ report for management, verifying completeness of purchase invoice entries and identifying any missing allocations, while providing insights on cash flow and expenditure trends;
• Reconcile supplier statements, investigate and resolve discrepancies, and ensure timely follow-up on reconciling items;
• Support month-end and year-end closing processes, including accruals, reconciliations, and audit preparations;
• Collaborate with suppliers and internal departments to address invoice or payment-related queries and maintain positive working relationships;
• Assist the Financial Controller with ad hoc projects and reporting tasks as required;
• Perform other duties aligned with the scope of the role as necessary.

Experience

• Possess a minimum of 2 years of experience in hotel finance or accounts payable, ideally within the hospitality sector;
• Strong knowledge of hotel accounting systems and advanced proficiency in Microsoft Excel;
• Familiarity with financial regulations, hospitality compliance standards, and internal control procedures.

Personal Skills

• Excellent attention to detail with strong organizational and analytical skills;
• Proven ability to manage multiple priorities and adapt to shifting demands while meeting deadlines;
• Strong communication and negotiation skills, with the ability to build positive vendor relationships;
• Collaborative team player with a proactive and problem-solving mindset;
• Self-motivated and comfortable working in a fast-paced, dynamic environment;
• Excellent written and verbal communication skills.