Administrator (Compliance)

Job Description

Company Introduction

Job Responsibilities and Duties

• Monitor mailboxes and forward the request promptly to the relevant advisor, whilst creating the appropriate contact/s and opportunity on the system;
• Provide comprehensive administrative assistance to the Advisory department including taking calls, writing minutes, and scheduling meetings;
• Assist the team with the preparation of quotations and engagement letters as required;
• Update the company CRM system with all the records relating to incoming requests, updating interactions and closing opportunities as won or otherwise;
• Assist the team with the preparation of Collaboration Agreements as required;
• Conduct initial Due Diligence checks on prospective clients and collaborators as requested;
• Record/update all due diligence findings in the respective folders/systems as required;
• Highlight challenging cases to the Senior Advisors/Compliance Team as needed;
• Maintain quality service by establishing and enforcing organization standards, and contribute to team effort by accomplishing related results as needed;
• Ensure compliance with internal policies and procedures;
• Update and maintain department’s filing system both electronic and actual original documentation;
•  Any other task as required by the unit.

Experience

• Have excellent written and spoken English;
• Be Proficient in the use of Microsoft Office and Customer Relationship Management systems.

Personal Skills

• Willing to learn quick and grow within the firm;
• Be mature and independent;
• Ability to work as part of a team.