Job Description
Company Introduction
Our client is a leading organisation in corporate services, trustees and fiduciaries.Job Responsibilities and Duties
- Liaising with clients, client representatives, client employees including crew, as well as suppliers and other external support persons including yacht managers, aircraft operators, professional advisors;
- Liaising and assisting different departments;
- Assisting the Client Relationship Manager with client duties, including promoting and following up on client meetings, team meetings, preparation of various documents, review of work including filing, timesheets, etc;
- Receiving, reviewing and processing client instructions on a daily basis;
- Assisting with all banking processes including the opening, closing and operation of client bank accounts, and obtaining credit cards;
- Vetting of invoices;
- Processing bank instructions, including daily payments;
- Ensure that the banking file is kept up to date;
- Ensure captain’s credit cards are topped up as required;
- Liaising with banks on various aspects;
- Provide banks with the required supporting documents on the transactions executed;
- Monitoring of bank accounts;
- Obtain due diligence on incoming funds;
- Monitoring the loan balances against the loan agreements and repayments;
- Assisting the Compliance Department with the transaction monitoring;
- Collating and distributing mail received;
- Downloading bank statements;
- Filing;
- Assisting with drafting of charter agreements, monitor funding and ensure that the respective VAT is paid;
- Assisting the Client Relationship Manager with client entities and their business, be it leasing, chartering or merely holding;
- Assisting the company’s Accounts Department with obtaining the client signatures on audit;
- Processing monthly salary payments for crew;
- Liaising with the Yacht Registration Department on crew changes;
- Keep informed of development in local legislation and regulations vis-à-vis compliance;
- Comply with all local regulatory and AML/CFT requirements;
- Report suspicious transactions to the Money Laundering Reporting Officer;
- Perform mandatory Group training that may be required from time to time.
Experience
- At least 2 years of relevant experience within a CSP or similar organisations;
- A Minimum of an Advanced Level of Education and relevant courses on applicable Maltese legislation
Personal Skills
- Collaborative team-player with experience of working in a dynamic organisation;
- Hands-on and with attention to detail having a positive attitude towards solving problems;
- Good communication skills;
- Ability to think outside the box and to be pro-active;
- Culturally sensitive and experienced in dealing with multiple nationalities, business cultures;
- Ability to deal with change and to take initiative.