Job Description
Company Introduction
Our client is a leading organisation in corporate services, trustees and fiduciaries.Job Responsibilities and Duties
- Liaising with clients, client representatives, client employees including crew, as well as suppliers and other external support persons including yacht managers, aircraft operators, professional advisors;
- Liaising and assisting different departments;
- Assisting the Client Relationship Manager with client duties, including promoting and following up on client meetings, team meetings, preparation of various documents, review of work including filing, timesheets, etc;
- Receiving, reviewing and processing client instructions on a daily basis;
- Assisting the Client Relationship Manager with client instructions relating to contracts, agreements, resolutions, POAs and other ad-hoc documents as may be requested or otherwise required, are processed correctly and in a timely manner;
- Conduct the necessary duties to ensure that the companies we administer are in good standing;
- Conduct yearly health checks on companies;
- Obtaining the necessary KYC as per our internal procedures and external parties requests;
- Ensure that our main system is kept up to date with recent information on the companies;
- Filing of registry forms including the annual mandatory submissions such as the Annual Returns and the Beneficial Ownership forms;
- Drafting and ordering companies certificates;
- Applying for the DDT10s and the necessary renewals;
- Prepare standard templates of minutes and resolutions;
- Assisting the Client Relationship Manager with client entities and their business, be it leasing, chartering or merely holding ;
- Any other activities connected to the above activities;
- Keep informed of development in local legislation and regulations vis-à-vis compliance;
- Comply with all local regulatory and AML/CFT requirements;
- Report suspicious transactions to the Money Laundering Reporting Officer;
- Perform mandatory Group training that may be required from time to time.
Experience
- Possess a qualification in Business Management or Banking & Finance;
- At least 3 years’ relevant experience in a corporate service provider environment.
Personal Skills
- Collaborative team-player with experience of working in a dynamic organisation;
- Hands-on and with attention to detail having a positive attitude towards solving problems;
- Good communication skills;
- Ability to think outside the box and to be pro-active;
- Culturally sensitive and experienced in dealing with multiple nationalities, business cultures;
- Ability to deal with change and to take initiative