Compliance Officer

Job Description

Company Introduction

Job Responsibilities and Duties

• Ensure the company adheres to all relevant laws and regulations in Malta, including financial, data protection, anti-money laundering (AML), and industry-specific regulations;
• Develop, implement, and update internal policies and procedures to ensure that they align with regulatory requirements and industry best practices;
• Monitor the company’s activities regularly, addressing compliance issues and reporting findings to senior management in quarterly reports;
• Provide training to employees on compliance matters, fostering awareness of responsibilities and the importance of compliance;
• Collaborate with other departments to assess and manage risks associated with non-compliance. Develop strategies to mitigate these risks and enhance overall risk management efforts;
• Conduct internal audits and investigations to ensure compliance and address any identified issues promptly. This may involve working closely with external auditors or regulatory authorities;
• Serve as a point of contact for regulatory authorities in Malta. This involves maintaining open lines of communication and providing necessary documentation and information as and when required;
• Provide guidance and advice to employees on compliance-related matters. This may include interpreting complex regulations and ensuring that the business operates within legal and ethical boundaries;
• Assist other entities within the group in collecting due diligence and regulatory reporting, supporting the MLRO in compliance matters;
• Ensure that proper records are maintained, including customer due diligence information and records of transactions. This is essential for audit purposes and for demonstrating compliance with AML and CTF regulations;
• Promote a culture of ethics and integrity within the organization and encourage employees to report any unethical or non-compliant behaviour;
• Identify opportunities for process improvement in relation to compliance and recommend and implement changes to enhance the overall compliance program;
• Lead and manage the KYC team, providing guidance and support to team members whilst fostering a positive and collaborative team culture;
• Conduct performance evaluations for team members, identify areas for improvement, and provide constructive feedback;
• Stay informed about advancements in KYC technology and recommend updates or changes to current systems.

Experience

• Familiarity with corporate industry regulations and standards;
• In-depth understanding of the Maltese regulatory framework;
• Expertise in due diligence and AML functions and practices;
• Have previous Management experience;
• Proficiency in both written and spoken English;
• Proficient in the use of Office Applications.

Personal Skills

• Ability to manage multiple tasks and meeting tight regulatory deadlines;
• Able to work independently as well as in a team;
• Attention to detail;
• Strong communication and presentation skills;
• Analytical thinking and ability;
• Able to demonstrate independence of judgement;
• Problem solving skills;
• Have a proactive approach and possesses the ability to think outside the box.