Corporate Administrator

Job Description

Company Introduction

Job Responsibilities and Duties

• Manage a portfolio of local and international clients, acting as the main point of contact for day-to-day corporate administration matters;
• Build and maintain strong client relationships, responding to queries and requests in a timely and professional manner;
• Carry out general corporate administration duties and support compliance processes, including the collection and maintenance of KYC and due diligence documentation;
• Prepare corporate documentation for review, execution, and filing;
• Prepare and submit documentation for company incorporations, structural changes, share transfers, directorship changes, and other corporate transactions;
• Monitor statutory deadlines and ensure the timely submission of annual returns, beneficial ownership confirmations, and other regulatory filings;
• Maintain accurate statutory registers and corporate records for assigned client entities;
• Assist clients with bank account opening procedures and liaise with banks and financial institutions as required;
• Attend client meetings and provide administrative support where necessary;
• Work closely with internal Legal, Compliance, Accounting, and Tax teams to ensure the efficient delivery of client services;
• Liaise with the Malta Financial Services Authority (MFSA), Malta Business Registry (MBR), and other relevant authorities.

Experience

• Minimum of 2 years' experience within a Corporate Administration role in Malta;
• Good knowledge of corporate regulations, statutory requirements, and compliance procedures;
• Strong proficiency in Microsoft Office applications;
• Excellent written and verbal communication skills in English;
• Knowledge of additional languages will be considered an asset.

Personal Skills

• Strong organisational and time management skills;
• Ability to manage multiple priorities within a fast-paced environment;
• Excellent communication and interpersonal skills;
• High level of professionalism, integrity, and confidentiality;
• Strong attention to detail and accuracy;
• Proactive approach with the ability to work independently and as part of a team.