Corporate Services Administrator

Job Description

Company Introduction

Job Responsibilities and Duties

• Handle the general administration and maintenance of filing systems;
• Organise cheques and credit card top-ups; 
• Prepare and Dispatch Company Packs; 
• Prepare payment instructions; 
• Organise certifications / apostilles; 
• Scan, organise and file client documentation; 
• Update client database, spreadsheets, and client folders; 
• Organise mail and couriers; 
• Handle submissions of documentation to authorities; 
• Prepare spreadsheets and update lists for any ongoing projects; 
• Extracting of data/lists required for team members or other colleagues;  
• Take ownership of Annual Returns & BO forms processes; 
• Draft company documents and registry forms for basic corporate processes; 
• Handle internal calls; 
• Liaising with Internal Departments to support CSOs with clients requests; 
• Assisting CSOs with liaising with external collaborators such as Directors, Accountants, Auditors; 
• Scheduling client meetings for CSOs; 
• Providing support to the CSOs/Senior Management with administrative tasks as required. 

Experience

• Fluent in written and spoken English;
• Proficient in the Microsoft Office Suite;
• Experience in a Compliance and/or Corporate Services environment will be considered an asset but training will be provided. 

Personal Skills

• Ability to exercise sound judgment and to observe the highest degree of confidentiality in the handling of information;
• A team player;
• Highly organised and motivated; 
•  Ability to work independently and to ensure commitment across the various lines of business.