Job Title

Corporate Services Administrator

Required Skills

Job Description


Company Introduction


Our client is a leading boutique law firm.

Job Responsibilities and Duties

  • Handle the general administration and maintenance of filing systems;
  • Organise cheques and credit card top-ups; 
  • Prepare and Dispatch Company Packs; 
  • Prepare payment instructions; 
  • Organise certifications / apostilles; 
  • Scan, organise and file client documentation; 
  • Update client database, spreadsheets, and client folders; 
  • Organise mail and couriers; 
  • Handle submissions of documentation to authorities; 
  • Prepare spreadsheets and update lists for any ongoing projects; 
  • Extracting of data/lists required for team members or other colleagues;  
  • Take ownership of Annual Returns & BO forms processes; 
  • Draft company documents and registry forms for basic corporate processes; 
  • Handle internal calls; 
  • Liaising with Internal Departments to support CSOs with clients requests; 
  • Assisting CSOs with liaising with external collaborators such as Directors, Accountants, Auditors; 
  • Scheduling client meetings for CSOs; 
  • Providing support to the CSOs/Senior Management with administrative tasks as required. 

Experience

  • Fluent in written and spoken English;
  • Proficient in the Microsoft Office Suite;
  • Experience in a Compliance and/or Corporate Services environment will be considered an asset but training will be provided. 

Personal Skills

  • Ability to exercise sound judgment and to observe the highest degree of confidentiality in the handling of information;
  • A team player;
  • Highly organised and motivated; 
  •  Ability to work independently and to ensure commitment across the various lines of business.

Recruitment Team Leader

Sectors Finance, Legal & Compliance, Risk & Fraud

Contact

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