Job Description
Company Introduction
Our client is a leading boutique law firm.
Job Responsibilities and Duties
- Handle the general administration and maintenance of filing systems;
- Organise cheques and credit card top-ups;
- Prepare and Dispatch Company Packs;
- Prepare payment instructions;
- Organise certifications / apostilles;
- Scan, organise and file client documentation;
- Update client database, spreadsheets, and client folders;
- Organise mail and couriers;
- Handle submissions of documentation to authorities;
- Prepare spreadsheets and update lists for any ongoing projects;
- Extracting of data/lists required for team members or other colleagues;
- Take ownership of Annual Returns & BO forms processes;
- Draft company documents and registry forms for basic corporate processes;
- Handle internal calls;
- Liaising with Internal Departments to support CSOs with clients requests;
- Assisting CSOs with liaising with external collaborators such as Directors, Accountants, Auditors;
- Scheduling client meetings for CSOs;
- Providing support to the CSOs/Senior Management with administrative tasks as required.
Experience
- Fluent in written and spoken English;
- Proficient in the Microsoft Office Suite;
- Experience in a Compliance and/or Corporate Services environment will be considered an asset but training will be provided.
Personal Skills
- Ability to exercise sound judgment and to observe the highest degree of confidentiality in the handling of information;
- A team player;
- Highly organised and motivated;
- Ability to work independently and to ensure commitment across the various lines of business.
Recruitment Team Leader
Sectors Finance, Legal & Compliance, Risk & Fraud