Corporate Services Executive

Job Description

Company Introduction

Job Responsibilities and Duties

• Support the preparation and filing of resolutions and statutory submissions with the Malta Business Registry;
• Manage corporate matters including amendments to company structures and the incorporation of new entities;
• Maintain accurate and up-to-date company registers;
• Assist in drafting contracts, resolutions, and related corporate documentation;
• Coordinate the opening and closure of client bank accounts and maintain regular communication with banking institutions;
• Handle client correspondence and provide ongoing administrative support;
• Monitor and ensure that client companies remain compliant with applicable laws and regulatory requirements;
• Liaise with the Malta Business Registry and other relevant authorities as required;
• Assist with client onboarding procedures and ongoing compliance monitoring;
• Oversee daily administrative tasks to ensure the efficient operation of client companies;
• Manage due diligence and KYC documentation, including related communications and record-keeping.

Experience

• A minimum of 2 years’ experience in a similar corporate or administrative role;
• A Diploma in Legal Studies, Finance, or a related field will be considered advantageous;
• Good understanding of corporate regulations, compliance standards, and industry practices;
• Proficient in Microsoft Office applications.

Personal Skills

• Ability to manage multiple tasks simultaneously, work under pressure, and meet set deadlines;
• Strong written and verbal communication skills in English;
• Proactive, well-organised, and detail-oriented approach to work.