Court Secretary (Maltese Speaking)

Job Description

Company Introduction

Job Responsibilities and Duties

• Manage and maintain the firm’s court tracker, ensuring accuracy and timely updates of daily court lists;
• Prepare court files and ensure all required documentation is ready within established deadlines;
• Obtain, review, and handle court transcripts and records of sittings;
• Liaise with lawyers and internal departments on court-related matters;
• Organise, sort, and file court documentation in line with internal procedures;
• Track and monitor court-related documents, including those received from ministries and tribunals;
• Monitor court deadlines and follow up to ensure timely completion of tasks;
• Support the coordination of court logistics, including attending the court registry to assist Legal Procurators;
• Provide administrative support to Secretaries and Associates involved in litigation matters;
• Archive court and litigation files in accordance with company policies.

Experience

• A’ Level standard of education;
• Previous experience in an administrative or legal support role will be considered an asset;
• Proficiency in Microsoft Office applications, particularly Word and Excel;
• Fluency in Maltese and English, both written and spoken.

Personal Skills

• Strong organisational skills with excellent attention to detail;
• Ability to manage multiple tasks and meet strict deadlines;
• Good communication and interpersonal skills;
• Ability to work independently while contributing to a team environment;
• Reliable and proactive approach to work.