Executive Assistant

Job Description

Company Introduction

Job Responsibilities and Duties

• Review, finalize, and validate sales documents to ensure accuracy and readiness for the subsequent stages;
• Systematically organize and track leads to maintain an efficient and effective sales pipeline;
• Communicate daily with sales team members, monitoring their performance and ensuring accountability for key metrics;
• Monitor the progress of sales involving financial aspects, addressing any issues promptly to ensure timely resolutions;
• Provide support for daily operations and assist in managing the needs of an expanding team;
• Handle general inquiries and serve as a liaison between the operations and sales departments to ensure seamless collaboration.

Experience

• Bachelor’s degree in Business Administration, Marketing, Management, or a related discipline is advantageous but not required;
• Over 2 years of experience in administrative support, sales coordination, or as an executive assistant;
• Background in fast-paced industries, particularly within sales or renewable energy, is highly valued;
• Demonstrated ability to optimize workflows and enhance efficiency through effective process management;
• Advanced skills in Microsoft Excel, including creating pivot tables, managing datasets, and using basic formulas;
• Experience with CRM platforms such as Salesforce or HubSpot, as well as project management tools like Asana, Trello, or Monday.com;
• Solid knowledge of reporting and analytics tools to track and interpret sales performance metrics;
• Familiarity with document management systems and cloud-based platforms such as Google Workspace or SharePoint;
• Interest in or understanding of renewable energy solutions and emerging industry trends is considered an asset;
• Exposure to financial processes, including payment tracking and financing agreements, is an advantage;
• Experience with ticketing or support systems to address customer queries is a plus.

Personal Skills

• Quick to adapt and implement effective solutions in dynamic situations;
• Eager to absorb and apply new information and processes efficiently;
• Highly organized and detail-oriented, excelling in structured environments and following procedures;
• Thrive under deadlines and maintains focus in high-pressure situations;
• Dedicated to achieving goals and delivering impactful results;
• Proactively seeks opportunities for growth and embraces challenges with enthusiasm;
• Exceptional verbal and written communication skills, paired with strong emotional intelligence for managing team dynamics;
• Motivational leadership skills, holding team members accountable while fostering collaboration;
• Skilled in multitasking and managing time effectively to meet competing demands;
• Adaptable and constantly driven to learn and evolve in pursuit of excellence.