Executive Assistant

Job Description

Company Introduction

Job Responsibilities and Duties

• Review and validate sales documentation to ensure completeness and accuracy before progressing to the next stage;
• Organise and monitor leads efficiently to maintain a smooth and productive sales pipeline;
• Communicate regularly with the sales team, tracking performance and ensuring alignment with key objectives;
• Monitor the financial aspects of sales transactions, addressing issues promptly to ensure timely completion;
• Provide day-to-day operational support and assist in managing the needs of an expanding and dynamic team;
• Handle general inquiries, facilitating effective communication and collaboration between the operations and sales departments;
• Design, implement, and optimise sales and marketing systems to promote consistency, efficiency, and adherence to company standards across all processes.

Experience

• Bachelor’s degree in Business Administration, Marketing, Management, or a related discipline is advantageous but not required;
• Over 2 years of experience in administrative support, sales coordination, or as an executive assistant;
• Experience in fast-paced industries, ideally within sales or renewable energy, is highly valued;
• Proven ability to streamline workflows and enhance efficiency through process improvement;
• Advanced proficiency in Microsoft Excel, including pivot tables, data management, and formulas;
• Experience with CRM platforms such as Salesforce or HubSpot, and project management tools like Asana, Trello, or Monday.com;
• Strong knowledge of reporting and analytics tools for tracking and interpreting sales performance metrics;
• Familiarity with document management systems and cloud-based tools such as Google Workspace or SharePoint;
• Understanding of financial processes, including payment tracking and financing agreements, is an advantage;
• Knowledge of or interest in renewable energy solutions and emerging trends is considered an asset;
• Experience using ticketing or support systems to manage customer or internal queries is a plus.

Personal Skills

• Quick-thinking and solution-oriented, with the ability to adapt and respond effectively in dynamic situations;
• Eager to learn and implement new processes efficiently;
• Highly organized and detail-oriented, excelling in structured environments and following procedures;
• Able to thrive under deadlines and maintain focus in high-pressure situations;
• Results-driven and committed to achieving goals and delivering quality outcomes;
• Proactive in identifying opportunities for improvement and growth;
• Excellent verbal and written communication skills, with strong interpersonal and emotional intelligence;
• Motivational and collaborative, capable of supporting team performance while fostering accountability;
• Strong multitasking and time management abilities, ensuring smooth coordination of priorities;
• Adaptable and constantly seeking opportunities to evolve and improve professionally.