HR Administrator

Job Description

Company Introduction

Job Responsibilities and Duties

• Provide administrative support to the HR team across day-to-day operations;
• Maintain and update employee records, ensuring all information is accurate and in line with company policies and GDPR requirements;
• Assist with the onboarding and offboarding processes, including preparation of documentation and coordination with relevant departments;
• Support recruitment activities such as posting job adverts, screening applications, and scheduling interviews;
• Prepare HR-related documentation including contracts, letters, and internal communications;
• Assist with payroll-related administration, including timesheets and employee data updates;
• Handle employee queries and provide support on HR-related matters;
• Support the organisation of training sessions, employee engagement initiatives, and internal events;
• Maintain HR systems and databases, ensuring data integrity at all times;
• Assist with the implementation and monitoring of HR policies and procedures;
• Provide general administrative support to the HR department as required.

Experience

• Previous experience in an administrative or HR-related role;
• Basic understanding of HR practices and employment legislation will be considered an asset;
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook;
• Good command of English, both written and spoken; Maltese will be considered an asset.

Personal Skills

• Strong organisational skills with attention to detail;
• Good communication and interpersonal abilities;
• Ability to handle confidential information with discretion;
• Ability to manage multiple tasks and meet deadlines;
• Proactive and team-oriented approach to work;
• Reliable and professional attitude.