Job Title

HR and Payroll Assistant

Required Skills

Job Description


Company Introduction

Our client is a leading

Job Responsibilities and Duties

  • Assist with the employee engagement, registration, and termination processes;
  • Supporting HR and payroll-related queries;
  • Archive terminated employees by scanning relevant documents and filing electronically;
  • Maintain employee confidence and protect payroll operations by keeping information confidential;
  • Collect data and assist with the computing of employee payroll within the established deadlines;
  • Chase employees to apply for social security and tax numbers;
  • Process maternity fund claims;
  • Update internal databases such as employees’ data (such as benefits eligibility, insurance coverage, changes in role/department, salaries, promotions etc), sick or maternity leave, annual leave, etc;
  • Keep educated and informed on the latest employment law of Malta;
  • Have a good understanding of Fringe Benefit Rules;
  • Assist with filing of the monthly FS5 and annual FS7 and able to independently reconcile balances;
  • Support with the inputting of the monthly payroll records for the Group onto the accounting software;
  • Help with the preparation of relevant reports for management on monthly, quarterly, and year-end basis;
  • Handle all general and employee-related administration work;
  • Submit NSO questionnaires;
  • Take on any other projects as agreed with the Management;
  • Receive and action internal and external incoming calls;
  • Reply to emails in a timely manner, both internal and external;
  • Maintain a complete log of the assigned tasks to ensure contingency and consistency;
  • Assist with any necessary preparation for in house training programs;
  • Demonstrate understanding and awareness of all policies and procedures relating to health, hygiene, and fire-safety.


  • Hold a minimum of an O-Level standard of education.
  • Experience in a similar role would be considered an asset.
  • Basic knowledge and usage of Microsoft Office, especially Microsoft Excel;
  • Knowledge of payroll policies and procedures will be considered an asset;
  • Fluent in both Maltese and English languages.

Personal Skills

  • Be a team player and appreciate collaboration;
  • Be able to manage competing priorities and deliver outputs within strict deadlines;
  • Excellent organizational, verbal, and written communications skills.

Recruitment Consultant

Sectors Sales, Marketing, Administration


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