HR Associate

Job Description

Company Introduction

Job Responsibilities and Duties

• Update and maintain employee records in the HRIS system;
• Handle and organize employee documentation;
• Prepare and process data for international payrolls, liaising with third-party providers;
• Assist senior HR team members throughout the recruitment and hiring process;
• Support international recruitment efforts and internship programs;
• Coordinate onboarding logistics, including equipment setup and orientation schedules;
• Ensure employee data and system accounts are accurate and regularly updated;
• Respond to employee inquiries in a timely and professional manner;
• Assist with administrative tasks related to performance and year-end review processes;
• Contribute to maintaining compliance with international employment laws and regulations;
• Manage offboarding procedures and documentation for departing employees;
• Support the ongoing digitization and organization of employee records;
• Conduct research, data analysis, and prepare HR reports as needed;
• Collaborate with the Global HR team on ad hoc projects and initiatives;
• Provide general administrative and facilities support to ensure smooth office operations.

Experience

• Previous experience in HR, administration, or coordination roles is an asset;
• Knowledge or experience with HR systems is advantageous;
• Fluent in English; additional languages such as Italian or German are a plus;
• Proficient in Microsoft Office, particularly Outlook, Excel, and Word.

Personal Skills

• Proactive, self-motivated, and able to work independently;
• Strong organizational skills with exceptional attention to detail;
• Genuine interest in international employment law and HR practices.