HR Executive

Job Description

Company Introduction

Job Responsibilities and Duties

• Assist in overseeing the end-to-end recruitment cycle, from job advertising to onboarding;
• Conduct preliminary candidate screenings, arrange interviews, and coordinate assessment processes;
• Manage and update applicant records using an ATS system;
• Collaborate with external recruitment partners to support hiring needs;
• Assist in drafting employment contracts and preparing job offer documentation;
• Identify and facilitate employee training initiatives;
• Coordinate both in-house and external training sessions;
• Monitor training outcomes and assess effectiveness;
• Research available funding options for professional development programs;
• Maintain comprehensive records of training activities and employee development plans;
• Contribute to employee engagement strategies to foster a positive workplace culture;
• Help organize corporate events and employee recognition initiatives;
• Collect and analyze employee feedback to drive continuous improvements;
• Promote wellness initiatives focused on mental and physical health;
• Serve as a key contact for employee concerns and cultural development efforts;
• Provide HR guidance to employees and managers on policies and best practices;
• Maintain up-to-date HR records, compliance documentation, and administrative processes;
• Assist with work permit applications and onboarding for international employees;
• Support performance management processes and HR data reporting.

Experience

• A tertiary qualification in Human Resources, Psychology, or a related field is preferred. Alternatively, a Diploma in HR, Organizational Development, or Psychology, combined with at least 3 years of relevant experience;
• Solid understanding of training and development strategies and methodologies;
• Familiarity with employment laws, regulations, and best practices concerning employee growth and well-being;
• Proficiency in Microsoft Office applications;
• Basic knowledge of budgeting principles and financial management.

Personal Skills

• Strong ability to communicate complex ideas clearly and effectively to diverse audiences;
• Skilled in empathetic listening and addressing stakeholder concerns;
• Capable of negotiating contract variations and resolving conflicts efficiently;
• Excellent written and verbal communication skills in English, with basic verbal understanding of Maltese;
• Proficient in identifying challenges, analyzing data, and implementing practical solutions;
• Adaptable to shifting project priorities in dynamic environments;
• Keen attention to detail, ensuring high-quality project outcomes;
• Ability to maintain precise and organized project documentation;
• Professional and presentable in all internal and external interactions;
• Strong organizational abilities to prioritize tasks and handle multiple projects concurrently;
• Effective time management skills for meeting deadlines;
• Dependable and consistent in delivering commitments on time;
• Strong analytical and critical-thinking skills;
• Proactive in identifying and mitigating project risks;
• Team-oriented mindset with the ability to lead and motivate cross-functional teams toward shared objectives.