HR Executive

Job Description

Company Introduction

Job Responsibilities and Duties

• Assist with the preparation and submission of work permit applications for third-country nationals and refugees;
• Support the administration and renewal process of single permits in liaison with relevant authorities;
• Collaborate with internal teams on matters related to Jobsplus, Identità, and employment documentation;
• Post and manage job advertisements across relevant platforms;
• Screen applications and coordinate interview scheduling where required;
• Prepare interview documentation and related administrative support material;
• Maintain accurate employee and HR-related records and documentation;
• Provide support with general HR administration duties and ongoing departmental tasks;
• Assist with additional HR-related responsibilities as required.

Experience

• Previous experience within HR administration, work permits, or a similar role;
• HR certification or relevant qualification;
• Familiarity with employment-related processes involving Jobsplus and Identità will be considered an asset;
• Proficiency in Microsoft Office applications;
• Good verbal and written communication skills in English and, ideally, Maltese.

Personal Skills

• Mature, organised, and detail-oriented approach to work;
• Strong interpersonal and communication skills;
• Good analytical and problem-solving abilities;
• Ability to work under pressure and meet deadlines;
• Proactive and team-oriented mindset;
• Ability to handle sensitive information with confidentiality and professionalism.