Payroll and Accounts Officer

Job Description

Company Introduction

Job Responsibilities and Duties

• Maintain accurate financial records, ledgers, and accounting documentation;
• Record financial transactions and ensure information is entered accurately and in a timely manner;
• Reconcile payables, receivables, and other accounting balances;
• Maintain organised records of invoices, receipts, payroll documentation, and supporting records in both physical and electronic formats;
• Assist with client onboarding activities, including the creation of ledger accounts and initial accounting data entry;
• Prepare and process payroll for assigned entities or clients, ensuring accuracy and timely execution;
• Calculate salaries, overtime, allowances, bonuses, deductions, leave entitlements, and statutory contributions;
• Process payroll-related updates, including new employee records, terminations, salary amendments, and other employee changes;
• Prepare payslips, payroll summaries, and routine payroll reports;
• Liaise with clients to obtain payroll information, including attendance and leave records;
• Respond to payroll-related queries in a professional and timely manner;
• Assist in the preparation of monthly, quarterly, and annual financial reports and management accounts;
• Perform bank reconciliations and assist in ensuring the accuracy and completeness of financial records;
• Reconcile payroll control accounts and other related balances where applicable;
• Assist in identifying discrepancies and support the implementation of corrective actions;
• Support the preparation and submission of VAT returns and corporate income tax returns;
• Assist with payroll-related statutory submissions, including tax and social security filings;
• Monitor reporting, filing, and payment deadlines to support ongoing compliance requirements;
• Support external audits by preparing documentation, reconciliations, and supporting schedules as required.

Experience

• Minimum A-Level standard of education, preferably in Accounts, or an introductory Diploma in Accounting;
• Commitment to commence and complete the ACCA qualification;
• Previous experience is not required; however, exposure to an office environment will be considered an asset;
• Willingness to learn and work with Xero and Shireburn Indigo;
• Basic understanding of accounting principles, including debits and credits.

Personal Skills

• Strong attention to detail and accuracy;
• Good organisational and time management skills;
• Ability to meet deadlines and manage multiple tasks effectively;
• Clear and professional communication skills;
• Logical and methodical approach to problem-solving and reconciliations;
• Interest in developing knowledge of payroll processes and employment legislation;
• Proactive attitude and willingness to learn and develop professionally.