Payroll Executive

Job Description

Company Introduction

Job Responsibilities and Duties

• Manage monthly payroll processing and issue payslips using payroll software;
• Maintain accurate payroll records by updating and managing the employee database;
• Process and record payroll expenses in the accounting system;
• Track and update leave records, including sick leave and other employee-related reports;
• Verify and input timesheets to ensure accuracy;
• Prepare payroll reports for internal use and management review;
• Collaborate closely with the HR Team and Head of Accounts across business units;
• Ensure compliance with employment legislation, policies, and agreements while maintaining accurate records;
• Stay up to date with the Wholesale and Retail Wage Regulation Order and other relevant legal requirements;
• Administer and monitor the electronic timekeeping system for all business units;
• Generate detailed reports for management and decision-making purposes;
• Support internal and external audits by providing required payroll documentation efficiently;
• Contribute to the achievement of HR payroll objectives, as guided by the Group Human Resources Manager;
• Prepare payroll-related reports and analysis as requested by management;
• Stay informed on payroll regulations and best practices by attending workshops, reviewing employment laws, and building external professional networks;
• Maintain confidentiality and uphold payroll security standards to protect employee information;
• Carry out additional payroll and HR-related duties as assigned by management.

Experience

• Strong proficiency in payroll software, particularly Shireburn Indigo;
• Previous experience in a similar role.

Personal Skills

• Ability to perform effectively under pressure and meet tight deadlines;
• Excellent multitasking, prioritization, and time-management skills;
• Organized, detail-oriented, and proactive in approach;
• Quick adaptability to new work environments and systems;
• Strong business acumen with exceptional time-management abilities;
• A proactive mindset with a focus on accuracy, efficiency, and enthusiasm;
• Commitment to meeting strict deadlines with precision.