Job Description
Company Introduction
Our client is a leading player in the security sector.Job Responsibilities and Duties
- Maintain the co-ordination of the Chairman’s office;
- Provide secretarial support including organizing and preparing meeting agenda, taking minutes, handling correspondences, drafting emails and maintaining the filing system;
- Organize and manage Chairman’s calendar and appointments;
- Arrange and coordinate internal and external business meetings and social events;
- Handling and screening incoming calls;
- Sorting and distributing incoming mail;
- Organise overseas travel for the Chairman and other Senior members of staff;
- Assist in Chairman’s corporate, business and investment related activities, tasks and projects which include record keeping, liaison, coordination, scheduling, monitoring projects, research and analysis;
- Arrange applications for travel VISAS;
- Support the Chairman on a day to day basis.
Experience
- Ideally possess a tertiary level of education and/ or 4 years’ relevant experience in a similar role in a sizable company;
- Have excellent command of spoken and written English and Maltese;
- Have excellent knowledge of MS Office (Word, Excel and PowerPoint);
Personal Skills
- Have good planning, strong interpersonal and communication skills;
- Ability to work under pressure and be able to prioritize and handle multiple tasks;
- Have highly organizational skills.