Personal Assistant

Job Description

Company Introduction

Job Responsibilities and Duties

• Oversee the Director’s calendar, managing appointments, coordinating meetings, and arranging travel plans;
• Establish and nurture relationships with internal and external stakeholders, including executives, board members, clients, and partners;
• Provide support with personal administration and other matters as needed;
• Manage and safeguard confidential information with the highest discretion and professionalism;
• Record meeting minutes and track action items for follow-up;
• Assist with compiling documents for board meetings and due diligence processes;
• Prepare and file annual returns with the MBR for company compliance;
• Handle KYC forms and liaise with banks for related matters.;
• Organize corporate events and coordinate logistics;
• Assist with recruitment efforts and help onboard new team members;
• Manage office supplies, sourcing new items as necessary to keep operations smooth;
• Contribute to project management and support special projects as needed;
• Handle any ad-hoc tasks that arise, including running occasional errands.

Experience

• Demonstrated experience as a Personal Assistant;
• Familiarity with office management systems and standard procedures;
• Proficiency in MS Office;
• Strong command of English. Knowledge of the Maltese language will be considered as an advantage;
• Awareness of current office tools and applications;
• Possess a valid driver’s license.

Personal Skills

• Exceptional organizational and time-management abilities;
• Skilled at multitasking and prioritizing daily tasks effectively;
• Strong verbal and written communication skills;
• High level of discretion and commitment to confidentiality.