Project Manager (Engineering)

Job Description

Company Introduction

Job Responsibilities and Duties

• Develop detailed project plans defining scope, objectives, deliverables, timelines, and risk mitigation strategies to minimise potential disruptions;
• Plan and allocate required resources, including personnel, materials, and equipment, to support effective project execution;
• Identify potential obstacles to project delivery and implement solutions aligned with customer requirements and expectations;
• Maintain proactive communication with customers, providing responsive support, addressing feedback, and ensuring a high level of service throughout the project lifecycle;
• Deliver projects within agreed timelines, in line with customer specifications and established quality standards;
• Monitor and control project costs, including purchasing and material expenses, ensuring alignment with approved budgets;
• Implement cost-control measures where necessary and analyse project performance to maximise efficiency and profitability;
• Identify and manage project variations effectively, from quotation stage through to execution, to enhance commercial outcomes;
• Prepare required project reports, track costs, and maintain accurate Works in Progress (WIP) records;
• Ensure accurate, timely, and realistic billing in accordance with agreed payment schedules;
• Act as the main point of contact for all project stakeholders, including internal teams, clients, engineers, consultants, and external partners;
• Build strong working relationships, facilitate effective communication, provide regular project updates, and manage stakeholder expectations;
• Coordinate design inputs and technical requirements to support efficient project execution;
• Work closely with the resource manager to guide project teams, develop schedules, and ensure deliverables are met;
• Identify, appoint, and manage subcontractors as required, ensuring alignment with project and company standards;
• Coordinate and manage handover processes between internal departments to ensure continuity and clarity;
• Track project progress, identifying risks or issues early and implementing corrective actions to maintain timelines and quality;
• Ensure compliance with company policies, procedures, and design standards, as well as any client-specific operating procedures;
• Oversee project activities to ensure appropriate methodologies are applied and recognised standards (e.g. ISO, LPCB) are adhered to;
• Maintain accurate and up-to-date project documentation, respond promptly to client enquiries, and conduct regular follow-ups;
• Promote and support health and safety awareness on all projects, addressing concerns and supporting on-site teams in line with legal and regulatory requirements.

Experience

• Degree qualified in Mechanical Engineering or a comparable discipline;
• In possession of a Maltese Engineering Warrant, or actively working towards obtaining one;
• Previous experience in project management, safety and security systems, or a related field, with demonstrated exposure to project management responsibilities. Alternatively, a minimum of 3–4 years’ proven experience in a project management role with a record of successful project delivery;
• Holder of a valid Maltese driving licence;
• Proficient in project management tools and software, including Excel, Microsoft Project, and AutoCAD;
• Familiarity with recognised project management methodologies.

Personal Skills

• Strong communication skills, with the ability to clearly explain complex information to diverse audiences and engage effectively with stakeholders at all levels;
• Demonstrates empathy, active listening, and emotional intelligence when addressing stakeholder concerns and managing challenging situations;
• Proven ability to build and maintain positive professional relationships, with strong negotiation skills to influence outcomes, manage contract variations, and resolve conflicts;
• Customer-focused mindset, committed to understanding client needs and delivering high-quality outcomes that meet expectations;
• Strong problem-solving, analytical, and critical thinking skills, with the ability to identify risks, analyse information, and implement practical solutions;
• Flexible and adaptable, able to manage changing priorities and work effectively in a fast-paced, dynamic environment;
• Highly organised, with excellent planning and time management skills, capable of prioritising tasks and managing multiple projects concurrently;
• Meticulous attention to detail, ensuring accurate documentation and consistently high standards of work;
• Dependable, accountable, and reliable, consistently meeting deadlines and taking ownership of responsibilities;
• Open to new ideas and committed to continuous learning, professional development, and staying informed of industry and market trends;
• Excellent written and verbal communication skills in English, with basic spoken and professional understanding of Maltese;
• Demonstrated ability to identify and pursue new business opportunities through relationship building and effective engagement.