Property Management Administrator

Job Description

Company Introduction

Job Responsibilities and Duties

• Act as the primary point of contact for tenants regarding maintenance and repair requests;
• Coordinate and schedule maintenance and repair work with the other team members, vendors and contractors;
• Ensure timely resolution of tenant issues and concerns related to property maintenance;
• Develop and maintain a comprehensive maintenance schedule for all properties;
• Monitor and schedule regular preventive maintenance tasks such as AC servicing, plumbing inspections, and landscaping;
• Collaborate with vendors and contractors to obtain quotes while also negotiate prices;
• Maintain a database of preferred vendors and contractors for various property maintenance needs; 
• Keep accurate records of property maintenance supplies, equipment and tasks;
• Order necessary supplies and materials in a timely manner to ensure maintenance projects proceed smoothly;
• Assign property inspections to identify maintenance needs, safety hazards, and cleanliness standards;  
• Document inspection findings and coordinate necessary follow-up actions; 
• Assist in the development and management of property maintenance budgets; 
• Monitor expenses and ensure cost-effective solutions for maintenance and repair projects; 
• Maintain open and effective communication with property owners, tenants, and internal property management teams;
• Provide regular updates on maintenance progress and address any concerns promptly;
• Maintain accurate records of maintenance and repair activities, including invoices, work orders, and inspection reports;
• Ensure compliance with legal and regulatory requirements related to property management.

Experience

• In possession of a Bachelor's degree in Business Administration, property management, or a related field is preferred;
• Proficiency in property management software and Microsoft Office Suite will be considered an asset;
• Knowledge of local Housing Authority regulations and laws would be considered an asset;
• Proven experience in property management or a related role, is considered an asset;
• Be fluent in English; knowledge of Maltese, Italian or Slavic languages will be considered a plus.

Personal Skills

• Strong organizational and multitasking skills;
• Excellent written and verbal communication skills;
• Ability to work independently and as part of a team;
• Attention to detail and problem-solving skills;
• Strong customer service orientation.