Purchasing Executive (Maltese Speaking)

Job Description

Company Introduction

Job Responsibilities and Duties

• Issue purchase orders and send approved copies to suppliers and requests in a timely manner;
• Serve as a point of reference to all stakeholders for the provision of accurate and detailed information regarding the order status, changes or cancellation of order;
• Chase suppliers on any late orders by continuous follow-up;
• Co-ordinate with the Logistics personnel to ensure all deadlines are met and deliveries are conducted in a timely manner;
• Provide timely information for the formulation of forecasts;
• Monitor material usage through reports, budget and trends;
• Make sure all products purchased are up to the desired quality and specifications requested as per company standards;
• Negotiate for the best purchasing package in terms of quality, price, payment terms, delivery and service with suppliers, including negotiating of any price increases;
• Go through datasheets and ensure that the items being ordered meet the needs of the requesters;
• Attend any training provided by the Company and sit for the respective assessments accordingly;
• Maintain and improve working relationships with existing suppliers;
• Look for better suppliers, to improve; landed cost, quality, credit terms, project related purchases and exclusivity where it makes sense;
• Any other duties as may be necessary from time to time.

Experience

• Have a basic knowledge of Logistics;
• Have a minimum of 3 years’ experience in a similar role;
• Hold a MQF Level 4 Diploma or higher in Procurement/Supply Chain and/or technical/electrical background;
• Excellent written and oral proficiency in both English and Maltese.

Personal Skills

• Have good communication skills;
• Have organisational and time management skills;
• Able to negotiate and network with suppliers;
• Be team player and able to work proactively.