Job Title

Recruitment Administrator

Required Skills

Job Description


Company Introduction

Broadwing Ltd. is an award-winning Recruitment Agency based in Malta.

Job Responsibilities and Duties

  • Be responsible for managing all inquiries and liaising with Managers and Recruiters;
  • Answering calls in a friendly and professional manner;
  • Greet and direct candidates and clients when visiting the office;
  • Understand the client’s requirements, job specification, and request missing information to support recruiters;
  • Follow up regularly with respective clients to make sure the latest vacancies are up to date;
  • Ongoing communication with recruiters to coordinate tasks and ensure candidates, companies and other activities are dealt with in a timely manner;
  • Registering of prospective clients and leads;
  • Ensuring clients sign the T&C’s, uploading them into the system along with any pertinent information;
  • Keeping the open vacancies updated on a regular basis by monitoring client job portals or contacting clients to close old vacancies and register new ones, ensuring clients aren’t contacted too often by liaising with the recruiters;
  • Keeping the CRM, ATS (Application Tracking System) and website up to date at all times;
  • Understand the recruitment processes implemented by the company and monitor recruiters to ensure they are followed;
  • Replying to all candidates that register through our website or by email;
  • Reply to messages on the company Facebook pages;
  • Making sure all jobs promoted on social media platforms;
  • Posting on various job boards while maintaining a list of the active marketing channels being used;
  • Register candidates that apply via job boards or social media;
  • Assign candidates to recruiters;
  • Attending meetings with Managers or Recruiters when needed;
  • Record placements and relevant data;
  • Produce and analyse weekly/monthly performance reports to identify weak points and procedures not being followed correctly to resolve them with recruiters before sending the reports to the management team;
  • Perform basic bookkeeping activities using Sage;
  • Be creative by suggesting ideas on how to improve the workflow and documentation;
  • Making new contacts via social media (including Job boards, Facebook and LinkedIn);
  • Attend company activities to represent the company and generate new leads;
  • Keeping the company Manuel of all processes up to date;
  • Assisting any new employees by giving training/guidance and showing them the recruitment process;
  • Other duties may be assigned according to the exigencies of the company.


  • At least 1 year experience in an Administration environment;
  • Candidates with a University degree or experience in a similar role will be given preference.

Personal Skills

  • Must have excellent communication skills (both written and spoken) in English;
  • Fluency in other languages is considered an asset;
  • Take initiative and able to work independently and as part of a team;
  • Have excellent organisational and time management skills;
  • Be capable of multitasking and handling stress;
  • Be confident, outgoing and have a positive personality.

What We Offer

  • A young, dynamic and multicultural company;
  • On-site gym membership;
  • Exposure to working with clients involved in a wide array of industries;
  • Ultra-modern, luxury penthouse office with panoramic views;
  • Phone allowance;
  • Flexible working hours;
  • Team-building activities and social events.

Team Leader & Senior Recruitment Consultant

Sectors Finance, Legal & Compliance, Risk & Fraud


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