Secretary (Maltese Speaking)

Job Description

Company Introduction

Job Responsibilities and Duties

• Manage calendars, schedule meetings, and coordinate travel and accommodation arrangements;
• Handle incoming calls, emails, and correspondence, ensuring prompt and professional communication;
• Maintain organized filing systems, both digital and physical, in accordance with firm policies;
• Liaise with clients, courts, and other stakeholders as required by case or business needs;
• Open, update, and close client files in line with internal procedures and compliance standards;
• Prepare and format documentation for client meetings, hearings, and transactions;
• Track case deadlines and ensure all timelines are met accurately;
• Assist with the firm’s time recording and management systems;
• Support client onboarding processes, including KYC and compliance documentation;
• Oversee office administration tasks, ensuring resources and supplies are efficiently managed.

Experience

• Minimum A’ Level standard of education;
• Proficient in Microsoft Word and Excel;
• Previous experience in a similar role will be considered an advantage.

Personal Skills

• Highly organized with strong attention to detail;
• Fluent in both English and Maltese, with excellent communication skills.