Job Title

Office Administrator & Secretary (Maltese, English, Italian speaking)

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Job Description

Company Introduction

Our client is a leading player in corporate and accountancy services.

Job Responsibilities and Duties

  • Greet clients and ability to answer basic questions about the business;
  • Answering incoming calls, taking messages and routing calls to recipients;
  • Handling of incoming and outgoing mail;
  • Maintain office in an orderly fashion;
  • Administer calendar and appointments of senior staff;
  • Make arrangements for business travel of senior staff;
  • Undertake errands as required by the departments;
  • Clerical tasks including calling clients to bring documents, filing documents, ordering the office, recording any shortcomings at the office.


  • Minimum O-level standard of education or Diploma in Secretarial Studies;
  • Experience in a similar role for at least 1 year will be considered as an asset.

Personal Skills

  • Ability to communicate fluently in Maltese, English and Italian;
  • Ability to keep reception area and boardrooms organised and structured;
  • Must be well-organised and able to work under pressure;
  • Must be smart, confident and well-spoken.
Tags: Accuracy, Confidence, Italian, Maltese, Oral Communication, Organisation, Written and Oral English Communication

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