Accounts Assistant (Part-time and Remote)

Job Description

Company Introduction

Job Responsibilities and Duties

• Process invoices and verify financial data to maintain accurate accounts payable records;
• Ensure timely payment of invoices to maintain smooth financial operations;
• Reconcile purchase orders with invoices and statements to ensure accuracy;
• Address and resolve discrepancies or issues with vendors promptly;
• Assist in preparing invoices and managing customer billing processes;
• Follow up on outstanding payments and oversee the collection process;
• Reconcile customer accounts and process refunds efficiently;
• Perform regular bank reconciliations to ensure all transactions are recorded and discrepancies resolved;
• Support general ledger maintenance by posting journal entries;
• Assist in preparing monthly financial reports and contribute to month-end closing activities;
• Maintain organized financial records and ensure accurate documentation filing;
• Perform general administrative tasks, including data entry, filing, and answering inquiries;
• Assist in preparing financial documents and supporting audits;
• Review and process employee expense reports accurately and promptly;
• Ensure adherence to company policies and procedures in all financial activities;
• Prepare and review reports, summaries, and financial data for management use;
• Contribute to budgeting and forecasting efforts in collaboration with the finance team.

Experience

• Demonstrated experience in an Accounts Assistant role or a related position;
• Proficient in accounting software (Xero preferred) and skilled in MS Office, particularly Excel;
• Holding relevant certifications, such as AAT, is advantageous.

Personal Skills

• Strong aptitude for numerical tasks and analytical thinking;
• Detail-oriented with a high level of accuracy in work;
• Excellent organizational and time-management skills;
• Ability to maintain confidentiality when handling sensitive information;
• Strong verbal and written communication capabilities;
• Proactive, adaptable, and able to work independently or as part of a team;
• Dedicated to meeting deadlines with a strong work ethic;
• Enthusiastic, with a positive outlook and a willingness to learn;
• Competent in multitasking and managing shifting priorities effectively.