Executive Assistant

Job Description

Company Introduction

Job Responsibilities and Duties

• Organise and maintain office files, documents, databases, and confidential records, ensuring adherence to procedures;
• Prepare high-quality reports, presentations, and briefs with professional communication;
• Support meetings by preparing agendas, documenting minutes, and following up on action items clearly and promptly;
• Efficiently manage daily administrative tasks and provide timely responses to requests;
• Oversee scheduling, manage diaries, arrange appointments, and provide reminders accurately;
• Coordinate travel logistics with attention to detail and effective communication;
• Address executive inquiries and requests professionally and concisely;
• Collaborate on improving administrative processes to enhance efficiency;
• Perform front desk duties as needed, ensuring smooth operations;
• Manage compliance-related administrative tasks, including ISO standards, certifications, audits, and ESG principles;
• Oversee policies and processes related to insurance claims, renewals, and follow-ups with accuracy and timeliness;
• Ensure records and documentation are up-to-date and meet regulatory and operational requirements.

Experience

• Possess at least 3 years of experience in an administrative position;
• Proven experience supporting managers or executives with a variety of tasks and responsibilities;
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools.

Personal Skills

• Have excellent written and verbal communication skills in English;
• Strong organizational and time management skills, with the ability to prioritize effectively;
• Adapt quickly to changes and shifting priorities;
• Communicate effectively with stakeholders at all levels;
• Commit to understanding and meeting customer needs;
• Maintain accurate documentation and present a professional demeanor;
• Prioritize tasks and manage multiple projects to meet deadlines;
• Work independently and collaboratively with strong ethics and integrity.