HR Executive

Job Description

Company Introduction

Job Responsibilities and Duties

• Support the recruitment process by advertising vacancies, screening CVs, conducting initial screening calls, and coordinating interviews with hiring managers and Directors;
• Prepare employment contracts, offer letters, and onboarding documentation, ensuring compliance with company policies and employment legislation;
• Coordinate the onboarding and induction process for new employees, including system access, welcome communications, and induction activities;
• Prepare and maintain weekly, monthly, bi-annual, and annual timesheet reports, ensuring the accuracy of employee data;
• Support the monthly payroll process by generating payroll data, reviewing payslips, and preparing payroll submissions;
• Maintain and update the Employee Cost Database and other HR-related reports;
• Maintain accurate employee records, including HRIS data, personnel files, contracts, certificates, and employee benefits, ensuring GDPR compliance;
• Support employee lifecycle activities, including probation reviews, health insurance administration, and employee benefit management;
• Process employee disbursements, including training courses, subscriptions, and professional memberships;
• Coordinate offboarding activities, ensuring all documentation and procedures are completed accurately;
• Act as a first point of contact for day-to-day HR-related queries;
• Liaise with external entities regarding IIS funding schemes, CPE/MIA accreditation, and other HR-related requirements;
• Promote compliance with company policies, procedures, and HR best practices;
• Contribute to the continuous improvement of HR processes and initiatives.

Experience

• Bachelor's degree in Human Resources, Business Administration, or a related field;
• Minimum of 3 years' experience within an HR Administration or HR Executive role;
• Strong knowledge of HR practices, Maltese employment legislation, and HR best practices;
• Experience with payroll processing and payroll systems;
• Proficiency in HRIS platforms;
• Good understanding of office administration processes and procedures;
• Advanced proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint;
• Fluent in English; proficiency in Maltese will be considered an asset.

Personal Skills

• Excellent organisational and time management skills;
• Strong attention to detail and accuracy;
• Excellent communication and interpersonal skills;
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment;
• Proactive, self-motivated, and solution-oriented approach;
• Ability to handle confidential information with professionalism and discretion;
• Strong teamwork skills with the ability to work independently when required.