HR Executive

Job Description

Company Introduction

Job Responsibilities and Duties

• Support the end-to-end recruitment process, including advertising vacancies, screening CVs, conducting initial screening calls, and coordinating interviews with hiring managers and Directors;
• Prepare employment contracts, offer letters, and onboarding documentation, ensuring compliance with company policies and employment legislation;
• Coordinate the onboarding and induction process for new employees, including system access, welcome communications, and induction activities;
• Prepare and maintain weekly, monthly, bi-annual, and annual timesheet reports, ensuring the accuracy of employee data;
• Maintain and update the Employee Cost Database and other HR-related reports;
• Maintain accurate employee records, including HRIS data, personnel files, contracts, certificates, and employee benefits, ensuring compliance with GDPR requirements;
• Support employee lifecycle activities, including probation reviews, health insurance administration, employee benefits, and offboarding processes;
• Process employee-related disbursements, including training courses, subscriptions, and professional memberships;
• Act as a first point of contact for day-to-day HR-related queries from employees;
• Liaise with external entities regarding IIS funding schemes, CPE/MIA accreditation, and other HR-related matters;
• Promote compliance with company policies, procedures, and HR best practices;
• Contribute to the continuous improvement of HR processes and initiatives.

Experience

• Minimum qualification in Human Resources, Business Administration, or a related field;
• Have 2–3 years' experience within an HR Generalist, HR Executive, or HR Administration role;
• Good understanding of HR practices. Knowledge of Maltese Employment Legislation will be considered an asset;
• Experience preparing HR reports and maintaining employee records;
• Proficiency in Microsoft Office applications, particularly Microsoft Excel;
• Experience using HRIS platforms will be considered an asset;
• Familiarity with AI tools will be considered an asset;
• Excellent command of English, both written and spoken. Maltese will be considered an asset.

Personal Skills

• Excellent organisational and time management skills;
• Strong attention to detail and accuracy;
• Proactive and solution-oriented approach;
• High level of integrity and professionalism;
• Ability to manage multiple priorities in a fast-paced environment;
• Strong communication and interpersonal skills;
• Ability to handle confidential information with discretion;
• Team player with a collaborative working style;
• Curious, ambitious, and eager to learn and develop professionally.