Secretary

Job Description

Company Introduction

Job Responsibilities and Duties

• Provide general administrative and secretarial support across the organisation;
• Maintain and organise both electronic and physical filing systems, ensuring records are accurate and up to date;
• Coordinate conference attendance, training registrations, and related logistical arrangements;
• Handle incoming communications and assist with administrative queries in a professional manner;
• Coordinate meetings, prepare meeting documentation, and assist with scheduling requirements;
• Support day-to-day administrative operations and ensure the efficient running of office processes;
• Maintain accurate records and assist with general document management duties;
• Assist with additional administrative and secretarial tasks as required.

Experience

• An A-Level standard of education;
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook;
• Excellent verbal and written communication skills in  English and preferably Maltese.

Personal Skills

• Strong organisational and administrative abilities;
• High attention to detail and accuracy;
• Professional and courteous approach to work;
• Ability to manage multiple tasks and priorities effectively;
• Strong communication and interpersonal skills;
• Reliable, proactive, and capable of working independently;
• Ability to maintain confidentiality and handle information with discretion.