Procurement, Tendering and Sales Officer (Medical Devices)

Job Description

Company Introduction

Job Responsibilities and Duties

• Monitor public tender portals and identify tender opportunities aligned with IPL’s product portfolio and strategic objectives;
• Review, assess, and prepare tender submissions, including both technical and financial components;
• Coordinate with suppliers to obtain accurate technical specifications and supporting documentation required for tender submissions;
• Work closely with management to develop competitive pricing strategies, financial proposals, and commercial terms;
• Ensure all tender submissions comply with applicable Maltese and EU public procurement regulations, ethical standards, and internal policies;
• Maintain well-organised tender files, timelines, and compliance records; track submission deadlines and respond to clarification requests;
• Conduct market research to analyse trends, competitor activity, product developments, and potential cost-saving opportunities;
• Evaluate product suitability and value propositions for hospitals, clinics, and other healthcare environments;
• Identify opportunities within private healthcare channels and potential public–private partnership initiatives;
• Monitor inventory levels across the portfolio and forecast demand using historical data, clinical programmes, and market insights;
• Coordinate supply chain activities to minimise stock shortages or excess inventory, working closely with suppliers and internal teams to optimise lead times and deliveries;
• Support pricing strategies, promotional initiatives, and product lifecycle planning in collaboration with Sales and Marketing teams;
• Collaborate with internal stakeholders, including clinicians, pharmacists, finance, regulatory/compliance, and other departments, to align procurement and sales strategies with operational needs;
• Provide product knowledge, technical support, and clinical insights to healthcare professionals;
• Organise and deliver product demonstrations, training sessions, and meetings for doctors, nurses, and healthcare staff, both on-site and virtually;
• Promote products through approved channels, including face-to-face meetings, demonstrations, and educational engagements;
• Build and maintain strong relationships with key stakeholders across hospitals, clinics, and pharmacies to support long-term sales growth;
• Contribute to sales planning activities and support the achievement of quarterly and annual sales targets.

Experience

• Proven experience working with public procurement processes and Maltese tendering procedures;
• Background in medical devices or the pharmaceutical sector is considered an advantage;
• High level of proficiency in English; knowledge of Maltese is an asset.
• Comfortable using procurement and tendering platforms, ERP systems, and Microsoft Office tools, particularly Excel.

Personal Skills

• Strong analytical capability, with the ability to review technical specifications and develop competitive, compliant bid submissions;
• Excellent negotiation, communication, and presentation skills;
• Highly organised and detail-oriented, with the ability to manage multiple tender submissions and deadlines simultaneously;
• Proactive and solution-driven, able to work independently while collaborating effectively with cross-functional teams;
• Demonstrates high ethical standards, with a strong focus on regulatory compliance and patient safety;
• Customer-focused, with the ability to build credibility and strong working relationships with clinicians and healthcare professionals.