Senior HR Executive

Job Description

Company Introduction

Job Responsibilities and Duties

• Maintain and update employee records, including HR systems, files, contracts, and benefits, ensuring compliance with GDPR requirements;
• Prepare and generate regular HR reports (weekly, monthly, and annual) related to timesheets and key employee metrics;
• Provide support with payroll processes when required, ensuring accuracy and timely execution;
• Assist with recruitment activities, including drafting job adverts, screening candidates, coordinating interviews, and supporting onboarding processes;
• Prepare employment contracts, letters, and HR documentation in line with labour laws and internal policies;
• Support the review, implementation, and improvement of HR policies, procedures, and initiatives such as performance management, engagement, and training;
• Act as a first point of contact for employee queries related to HR and payroll matters;
• Assist in the planning, coordination, and execution of training and development initiatives;
• Liaise with relevant authorities to apply for funding schemes and professional accreditations;
• Support the implementation and monitoring of Health and Safety procedures, ensuring compliance with current regulations;
• Stay informed on OHSA legislation and communicate any required updates;
• Assist with disciplinary and grievance processes, including preparing documentation and scheduling meetings;
• Produce HR metrics and reports (such as headcount, turnover, and leave) to support management decision-making;
• Contribute to HR improvement initiatives, including digital transformation and process enhancements;
• Ensure employees adhere to internal processes, policies, and procedures;
• Proactively suggest improvements to enhance the effectiveness of the HR function.

Experience

• Good understanding of HR practices and Maltese employment legislation;
• Knowledge of payroll processes and related compliance requirements;
• Proficiency in Microsoft Office applications, particularly Excel;
• Experience with HRIS and/or payroll systems will be considered an asset.

Personal Skills

• Strong attention to detail with a high level of accuracy;
• Excellent communication and interpersonal skills with a service-oriented approach;
• Ability to handle confidential information with discretion;
• Strong organisational and time-management skills with the ability to manage multiple priorities;
• Proactive mindset with the ability to identify and implement improvements.